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Property Manager

Classification: Full-time (Exempt)

Reports to: Director of Preservation

Job Summary: This position’s primary responsibility is to efficiently and effectively manage approximately 75 residential and commercial leases. This position is also the first point of contact for walk-in visitors, callers, organizational partners, and vendors at NRF’s headquarters.

Responsibilities include, but are not limited to, the following:

Property Management

  • Take a leadership role in developing, updating, and maintaining rental policies and procedures to ensure organizational efficiency and adherence to best practices in property management. This will include researching and applying relevant RI rental laws.
  • Record, track, and manage tenant work order requests. This will include working with the Crew Foreman, subcontractors and vendors to ensure the work is scheduled and completed in a timely manner.
  • Prepare and distribute tenant notices as needed, such as storm window schedules, parking pass renewals, and weather-related notices.
  • Maintain a list of vacancies and, working with the Crew Foreman, schedule turnovers.
  • Photograph and market available properties, which may include working with a realtor.
  • Manage prospective tenants through processing applications and scheduling showings.
  • Manage tenant move-ins and move-outs. For new tenants, this will include preparing leases and educating new tenants about NRF’s mission, policies, and procedures. For tenants moving out, this will include coordinating and performing walkthroughs in conjunction with the Crew Foreman.
  • Develop a records retention policy and use it to maintain tenant files, which will include monitoring lease expirations, preparing lease renewals, communicating rent increases, and obtaining updated renters’ insurance.
  • Input and manage tenant and property data in property management software.
  • Function as a day-to-day liaison with various third parties as needed for the efficient management of the rental properties such as City of Newport, subcontractors etc.
  • Maintain an up-to-date inventory of property keys and codes.
  • Assist with other property management duties as assigned by the Director of Preservation.


  • Receive, respond to, and direct visitor walk-ins, emails, and phone calls at NRF’s headquarters during the office hours of 9:00AM and 5:00PM.
  • Monitor and purchase housekeeping and office supplies for NRF headquarters.
  • Assist in various administrative tasks as requested by the Director of Preservation, Director of Finance & Administration, and/or Executive Director.



  • Associate’s or Bachelor’s degree.
  • Two or more years of experience working as a property manager, realtor, or at a leasing office. This includes experience with policies and procedures related to the efficient and effective management of a property management office.
  • Familiarity with Propertyware or similar property management software.
  • Proficiency with Microsoft Office, particularly Word and Excel.
  • Ability to take photographs and use a digital camera.
  • Experience confidently upholding policies and procedures even when under pressure.
  • Independent problem solver and effective at conflict resolution.
  • Detail-oriented with strong organizational skills.
  • Strong interpersonal and communication (written and verbal) skills.
  • Ability to maintain confidentiality, as needed.
  • Capable of taking initiative as well as working as part of a team.
  • Possesses a valid state-issued driver’s license and dependable car for use when showing vacant properties.


Interested candidates should submit a cover letter and résumé to Applications accepted until November 25, 2019.  EOE.



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