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Director of Finance and Administration

The Newport Restoration Foundation, a non-profit organization in Newport, RI, is seeking a Director of Finance and Administration (DOFA). This position is responsible for directing the financial operation of a complex multifaceted organization that includes several sites that are open to the public as museums along with a collection of approximately seventy highly significant preserved 18th and 19th century houses that are rented out as residential properties. The DOFA will oversee a budget of approximately five million dollars ($5,000,000) for an organization that is staffed by approximately fifty full and part-time employees. The DOFA will work closely with and report to the Executive Director.

 

Specific Responsibilities:

  • Direct financial strategy, planning and forecasts that will aid in annual and long-range planning
  • Effectively communicate and present critical financial matters to the Finance Committee
  • Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements
  • Oversee and lead annual budgeting and planning process in conjunction with department heads
  • Disseminate monthly budget vs. actual reports to Supervisors and Directors to ensure expenditures are maintained
  • Manage organizational cash flow and forecasting
  • Coordinate and lead the annual audit process and communicate with external auditors and the Finance Committee; assess auditors’ recommendations and work with Executive Director to implement, as appropriate
  • Provide all necessary information to external accounting firm for preparation of annual 990
  • Produce specific financial reports at the request of the Treasurer or Executive Director
  • Ensure appropriate financial management of grants
  • Serve as liaison with outsourced IT department
  • Update and implement all necessary business policies and accounting practices
  • Act as additional signatory along with the Executive Director
  • Assist in negotiating and maintaining service contracts relating to maintenance, equipment and information technology
  • Supervise and oversee Bookkeeper and Human Resources Administrator
  • Coordinate Queen Anne Square Maintenance Trust board meetings and provide financial reports
  • Carry out other projects as requested by the Executive Director

 

Qualifications:

  • Minimum of a B.A., ideally with an MBA, CPA, or other advanced degree or designation
  • At least seven years of overall professional experience in financial administration
  • Experience of having ultimate responsibility for the quality and content of all financial data, reports and audit coordination; experience overseeing human resources personnel
  • Demonstrated proficiency working within a dynamic not-for-profit environment with museum, art, preservation, education, or real estate background
  • Basic understanding of real estate and landlord/tenant law helpful
  • Excellent written and verbal communication along with good negotiating skills
  • A successful track record in setting priorities; keen analytic, organizational and problem solving skills which support and enable sound decision making
  • Proficiency in Microsoft Office, Word, Excel and QuickBooks
  • Personal qualities of integrity, credibility and dedication

 

This is a full time, year round, benefitted position which includes medical, dental and vision insurance, health savings account, 401(k) contribution and paid time off. Interested candidates should submit a cover letter and résumé. Applications accepted until June 28th, 2021.  EOE

 

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