Skip to main content Skip to home page

Archivist; Part-time project- based

Classification:             Onsite, Non-exempt, Hourly Employee

Reports to:                  Director of Engagement & Presidential Initiatives

Salary:                         $25 per hour

Job Summary:            The Archivist plays an integral role in making the institutional records of the Newport Restoration Foundation accessible to NRF stakeholders, including NRF employees, researchers, students, and members of the public. This position is responsible for organizing and sorting records, rehousing records, creating finding aids, and digitizing NRF institutional records. This is a project-based position, with up to 20 hours per week (depending on the scheduling needs of the candidate and NRF) for a period of two years. This will be a phased project, with Phase 1 focusing on developing finding aids and rehousing physical archival materials, while Phase 2 will include digitization and organization of digitized records on the NRF institutional server.

Specific Responsibilities:

Phase 1:

  • Develop finding aids for all NRF institutional physical records
  • Work with members of the NRF Filing Taskforce to create and implement archival records standards, policies, and best practices
  • Rehouse physical institutional records—including creating a system for organizing physical records
  • Apply best practices for housing records—including monitoring and recording temperature and RH levels in record storage spaces

Phase 2:

  • Digitize institutional records
  • Create finding aid for digital records
  • Work with members of the NRF Filing Taskforce to create and implement digital archival records standards, policies, and best practices including a Digitization Protocol and Asset Management Policy


  • MSLIS/MSLS, with a concentration in Archival studies, record management, or digital collections
  • 2+ years experience with archival and digitization documents (volunteer experience included)
  • Knowledge of digital preservation methods, practices, and equipment
  • Knowledge of best practices and policy development for physical and digital records
  • Detail-oriented, organized, and has the demonstrated ability to work independently
  • Excellent communications skills; can communicate effectively with folks from a wide variety of backgrounds and experiences (colleagues and other stakeholders)
  • A team player who is capable of collaborating across NRF departments
  • Physical requirements include the ability to lift 40 pounds and move boxes of materials


The job description is meant to outline the role, but not define potential candidates. If you do not meet all the qualifications, but are enthusiastic about the work of NRF and this position, please apply!


Interested candidates should submit a cover letter and résumé to by February 23, 2024.

Back to top